Information for New Parents

Additional Information

This A to Z guide has been put together to provide basic information about life here at KES.

The School is happy to answer any questions you may have and your first route is through the School Office; no problem is too trivial. If you are unsure who needs to deal with your query, the office staff will endeavour to ask the relevant member of staff to return your call at the earliest opportunity.

The School website ( also contains a large amount of useful information.

For pastoral enquiries regarding pupils the route would be:

  • Group Tutor
  • Head of Year
  • Head of Lower School/Upper School/Director of Sixth Form
  • Assistant Head (Pastoral)
  • Senior Deputy Head
  • Head

For academic enquiries you may contact the group tutor but you might find it more appropriate to get in touch with the subject teacher or Head of Department.

However, the Head is always most happy to speak to any parent, on any subject, at any time.


Ceremony of Admissions

This is usually held in the afternoon of the first day of term, however, for 2020 this will take place in November. It is a tradition of the School where all new Lower School pupils are formally admitted to the School by the Head. All parents are invited to attend.


Co-Curricular Activities

A wide variety of clubs is available at lunch time and after school; details can be found here. Participation in the Duke of Edinburgh’s Award Scheme is open from the Fourth Year onwards.


The Bulletin is the main form of communication with parents and will be emailed every Friday during term time.

Any email communication to staff should be via the email address preceded by the staff initials. Under normal circumstances parents may expect a response to communication within three working days during term time. Parents are asked to understand that staff are very busy and are not always in a position to respond immediately, though obviously any urgent matters will be prioritised. During School holidays, issues that require urgent attention should be directed to the Main Office or to


The School has an independent counsellor, offering a confidential service to pupils who wish to consult someone other than their tutor or another member of staff. The Counsellor is available to see pupils from Monday to Thursday. Details of this service and confidential online booking system are available here. The Counsellor also runs Mindfulness courses for students; the courses take place over a period of 9 weeks, at lunchtimes.

Cycling to School

A number of pupils and staff cycle to School. There is a bike store on site where pupils should securely lock their bikes. Pupils should wear bike helmets and are encouraged to wear high visibility clothing and use lights when appropriate. Cyclists should see the Data Manager, located in an office to the North of the School, to request access through the Kellett Road vehicle gates which will allow them to bring their bicycles onto the School premises.


Work detentions take place on Monday and Wednesday from 16:15-17:00 and Conduct detentions take place on Tuesdays and Thursdays from 16:15-17:00. Pupils are given at least 24 hours’ notice of a detention and parents are notified by email the day prior to the detention. 

Saturday detentions are given for more serious misdemeanours. They start at 09:00 and usually last for one hour, though can be up to a maximum of 2 hours.



This takes place on Thursday and Friday in the penultimate week of term. Activities, both residential and non-residential, are offered.



All students in the First to Fourth Year and the Lower Sixth sit internal school examinations. First and Second Year examinations are held prior to half term in the summer term and Third and Fourth Year ones during the second half of the Summer term. In the run up to the examinations, lesson time is often used to do structured revision but Third and Fourth Year students do find that using some time over the half term holiday is helpful in their preparation. Lower Sixth students sit internal examinations one week after the Easter break. This will help inform students which subjects to continue with in the Upper Sixth. These will form the basis of UCAS predictions so students must prepare for them as they would any external examination.

Detailed guidance in revision technique is provided to ensure that pupils are well prepared for their examinations.


First Day of Term

There is a staggered intake during the day, year by year. The new First Year pupils are first to arrive. Pupils do not have any lessons on the first day.


Homework is both important and necessary. Homework done regularly throughout secondary school can be equivalent to an additional year of study.

A homework timetable is provided for students and this should help them to organise their work and time. Homework timetables are accessible here. Pupils should use their Firefly planner app to manage homework so that they can see at a glance what they have left to do and when it must be completed. All homework is set by teachers through the Firefly app.

Homework is best done in a quiet place which is free from distractions. Pupils need to plan ahead to make the best use of time and ensure they do not leave projects, coursework or homework until the last minute!


The House system is an important part of life at King Edward's. Upon entry, each pupil is assigned a House and will remain with it for the duration of their time at the School. There are six houses, each with a house colour:

  • Capon (Yellow)
  • Reynolds (Green)
  • Lake (Dark Blue)
  • Sylvester (Light Blue)
  • Lawrence (Red)
  • Watts (White)

Each house has a Head of House (Staff) and two student Heads of House.

Annually, a house shield (the Allen Grant Trophy) is awarded to the house which has scored the most points during the year for academic, sporting and cultural achievements.

ID Cards

Every pupil is issued with an ID card which displays their name, tutor group, photograph, date of birth, bus route (if applicable) and lunch arrangements. This card must be carried at all times.

ID cards have a barcode enabling pupils to borrow books from the Learning Resource Centre and to register attendance at meals and it contains a chip which gives pupils access through the School gates at designated times. The card will also be checked by the bus driver if the pupil uses a KETA bus. 

The cards are colour-coded to indicate whether the pupil has School meals or has sandwiches. Pupils who lose or damage their ID card need to order a replacement through the Main Office, for which they will be charged £5. There is no charge for replacement cards when pupils’ dining or bus arrangements change, provided advance notice is given.

New pupils have temporary cards until their photographs have been processed, which generally takes about a week.

Internet Safety

Internet safety is addressed on several occasions during a pupil’s time at the School. In the First Year discussions are held with the students about the School’s E-Safety Policy as well as safer social networking and cyberbullying. In both the Second and Fourth Years, Childnet International run a session at their respective PSHE days. They talk to the students about using modern technology safely and sensibly. The Foundation Studies course in the Lower Sixth includes information and advice on being a digital citizen, which includes information on e-safety. We also provide an evening presentation for parents which is always very well-received by those who attend. The School’s E-Safety Policy can be found here.


This is run by parents and is open to all friends of the School including parents, staff, Governors and Old Edwardians. The main objectives are to promote the School and supplement its facilities. The committee meets each term and is elected at the AGM in the Autumn Term. Sub committees include the Social Committee and the Parent Prayer Group. Members also run the OBNO Shop. The New Pupil and Parents’ Evening, run by KES PTA, is held in September. The subscription to join KES PTA is collected via the School account. A list of contact details of KES PTA committee members is provided here. If you feel you would like to talk to another parent or find out more about the KES PTA then any of the parents listed will be more than happy to talk to you.


This is a newsletter produced three times in an academic year and is sent out to parents and friends of the School. It aims to give an overview of recent events at the School, as well as news of staff and pupils.

LAMDA Lessons

The School offers students London Academy of Music and Dramatic Art lessons which prepare pupils for graded LAMDA examinations in speech and drama. Lessons for First to Third Year take place during academic lessons (on a rotating timetable so that the same lesson is not missed more than once or twice a term). Pupils in the Fourth Year, Fifth Year and the Sixth Form have lessons at lunchtime or after School. The School does try to supply lessons to all students requesting them, but high demand may mean there is a short waiting list. Further details may be found on the LAMDA website.


Although the School is situated on a very secure site we remain vigilant at all times and have procedures in place in case of an intruder on the site. The School’s lockdown procedure has been drawn up in conjunction with specialists in this field and is practised twice a year. Senior members of staff have regular training in dealing with critical incidents of this nature.


All pupils in the School are provided with a locker that has a combination lock. Lockers are shared between two or three pupils, depending on the location of the locker. The School lockers are designed to enable pupils to store books, a coat and a small PE kit bag. Pupils who have bigger bags, or more than one bag to store may use the Bag Room, which is a large room situated next to the Hill Lane gate. This room has coded access. The Main Office will provide the code on request. Pupils are expected to keep their lockers tidy. It is a condition of having a locker that pupils consent to their locker being searched by staff as necessary, whether or not they are present. At the end of the year all lockers are emptied and new lockers are allocated at the start of the next academic year.

If a pupil is experiencing problems with their lock they should speak to Mrs Canty, the SLT administrator. Mrs Canty has an office located in the Main Office.

Lost Property

Valuable items of lost property such as lost watches, wallets, jewellery, calculators, phones and other mobile devices are held by the Assistant Head (Pastoral). Items such as clothing and sports equipment are stored in the lost property store by the Caretakers’ Office. Items from here can be retrieved at any break time at a cost of 20p. The money collected is donated to charity.

At the end of a term, pupils are informed through their tutor about named property that has been found. Unclaimed named items will be distributed at the end of each term; if items are unclaimed and unnamed they will be disposed of at the end of each term.

Medical Room

The School employs two qualified nurses and the Medical Room, which is situated in the North corridor, is staffed Monday to Friday from 08:15 to 17:30. The nurses have a responsibility for first aid and ensuring that the medical and health needs of pupils are supported in school. They are available to talk to pupils in confidence about anything that is worrying them. Ideally pupils should visit the Medical Room at break, lunchtime or between lessons, unless the need is urgent.

If your child feels unwell during the school day they must visit the medical room where the nurse on duty will assess whether it is necessary for your child to return home. Pupils should not instigate these arrangements beforehand. 

If your child feels unwell before coming to school and is likely to be ill during the day, please keep them at home. If you wish to discuss any health issues that will affect your child whilst they are a member of the School, please contact the nurses using one of the following methods.

You will have been required to fill out a Medical Declaration form on your child’s admission to the School. This will be kept confidential. You will also have been asked to complete a Homely Remedies consent form. A copy of the Homely Remedies Policy can be found as an appendix to the First Aid and Medical Heath Needs Policy. If any changes occur regarding your child’s medical and health needs it is important that the nurses are kept updated with this information.


Merits and Commendations

Merits are awarded by staff to Lower School pupils for outstanding work, effort or conduct, and are recorded on their individual merit cards. Every time a pupil gains ten merits the Head of Year will sign the merit card and each time a pupil gains twenty merits they have their card signed by the Head. When the Head has signed their card for the third time the pupil will receive a small prize. A cumulative number of merits for each house is recorded, and the result at the end of the school year contributes to points for the Allen Grant House Trophy.

A Head of Year’s commendation or a Head’s commendation may be awarded for an outstanding piece of extended work or project. As with sixty merits, a pupil will receive a small prize when he or she is awarded a Head’s commendation.

A digniora (Lower and Upper School) or dignissima (Sixth Form) may be awarded by the Head to a pupil who has gone well beyond normal expectations in the production of an extended piece of work or an exceptional project. A gift voucher accompanies this reward.

Mobile Phones

It is one of the School regulations that pupils in the Lower School (First Year to Third Year) must turn their phones off in School and they should be out of sight until 15:55. Any urgent calls can be communicated through the School Reception.

Music Lessons

The School has a wide range of orchestras, choirs and bands. Pupils are strongly encouraged to join one or more of these groups in order to develop skills in performing in an ensemble, sight-reading, and enjoy being part of a creative team. This is particularly important for pupils who are taking lessons.  Full details are posted on the Music Department noticeboard.

Lockers are available to store musical instruments which have to be brought into school for lessons and rehearsals, and these are organised by the Music Administrator.

Music lessons on a full range of instruments, including singing, will be available throughout each week of the term. For pupils in the First to Third Year the lessons will take place during academic lessons (on a rotating timetable so that the same lesson is not missed more than once or twice a term). Pupils in the Fourth Year, Fifth Year and the Sixth Form will have lessons at lunchtime or after school. The School does try to supply lessons to all students requesting them, but high demand may mean there is a short waiting list.


New Parents' Evening

This is a social opportunity, organised by the KES PTA, for parents of new pupils to meet other new parents, the Head, some staff and the KES PTA committee. It is also an opportunity for parents to attend presentations or workshops on numerous aspects of School life.

Parent Information Evenings

In addition to Parents’ Evenings (see below), the School provides a comprehensive programme of information evenings, including annual talks/workshops on Internet Safety, Substance Abuse and ‘Life with a Teenager’. The latter will vary from year to year but has in the past included sessions on parenting an adolescent, guiding your child through their academic studies, mental wellbeing, talking to your child about sex and contraception, self-esteem, eating disorders and helping your child with loss. There is also the New Parents’ evening, Sixth Form Information evening for Fifth Year pupils and parents, Higher Education advice for Lower Sixth parents and a Looking Forward evening for parents of Fourth Years. Further details of these evenings can be found here.

Parents' Evenings

These are held annually starting at 18:00. They give parents an opportunity to meet academic staff. Parents’ Evenings for the First and Fourth Year take place in the Autumn Term. Evenings for the Second, Third, Fifth Year and Upper Sixth take place in the Spring Term. The Lower Sixth evening is in the Summer term.

Subject teachers are located at specific points in the Main Hall and Dining Room. You will be provided with information about who is located where. To speak with a teacher, you should go to where this teacher is located. If the teacher is already in conversation, you should join their queue, using the chairs that are provided. Specific times are not provided for discussions with subject teachers.

Students in the Third Year and above are invited to join their parents at the Parents’ Evenings but First and Second Year pupils do not attend these evenings.

There will be an opportunity for parents to meet their child’s tutor in the First Year, Second Year, for new Third Year pupils, Fourth Year and the Lower Sixth on separate evenings during the year. Fifth Year and Upper Sixth parents have the opportunity to make appointments to see the tutor on the Subject Parents’ Evening.


Pastoral System

The Lower School embraces the First, Second and Third Years. In the First Year, the pupils’ form is their tutor group and their form tutor is the person primarily responsible for all pastoral matters. In the Second and Third Year, the tutor group (also known as group base) consists of pupils from both years within their respective Houses. There are three tutor groups per House and they meet every morning. Each tutor group in the Lower School has at least one Sixth Form group prefect.

The Upper School consists of the Fourth and Fifth Years. Tutor groups for the Fourth and Fifth Years are mixed according to their Houses in a similar pattern to Second and Third Years. From the Second Year to the Fifth Year, teaching forms are different from those of their tutor groups.

In the Sixth Form, Lower and Upper Sixth pupils are mixed in tutor groups. Tutor groups are not House or subject based. Typically, there will be about six or seven members of each year group, allowing tutors to focus on a small number of students and their university applications or career plans.

There is a Head of Year responsible for each year group and they work closely with the tutors. There is also an Assistant Head of Year in the Lower School, who is responsible for the pupils who join the School in the Third Year to enable smooth transition, an Assistant Head of Year in the Upper School and an Assistant Head of Year in the Sixth Form.

Tutor groups are carefully organised by Heads of Section to ensure the best fit for the pupil. It is only in exceptional circumstances that requests for particular placements can be considered. Parents must ensure the School is aware of any such considerations as early as possible.

Press and Publicity

The School is always keen to publicise the achievements of its pupils and sometimes we do so in local newspapers, radio or television. Any information that you feel may be of interest to the local press should be passed to the School’s Development Officer, Ms S Hooper (

Photos and videos taken by parents at School events should be for personal use only and may only be uploaded onto social media sites with appropriate privacy settings in place. It is important that images of other pupils are not made publicly available without their consent. The School's E-Safety Policy can be found here.


Prize Giving

This is an evening invitation-only event held in the Dobson Theatre at School. It is the School’s formal celebration of pupil achievements, therefore pupils attending must wear School uniform or, if in the Sixth Form or having left School, a formal suit. For 2020/21 this will be held in the Spring term.



Parents will receive reports at the following times:

  • First to Fourth Year - Summer Term
  • Fifth Year - Autumn Term
  • Lower Sixth - Summer Term
  • Upper Sixth - Spring Term

In addition, for all pupils, regular progress grades are also published on a half-termly basis.


Science/Arts Festival

This event takes place over three days in June and alternates with a Science festival one year and an Arts festival the following year. Normal lessons will continue during this time but the three days will be packed with activities and all students will have the opportunity to be involved at some point.



Our annual Carol Service is held at Romsey Abbey in an evening towards the end of the Autumn term. All pupils and parents are welcome. New parents are also warmly invited to join the KES adult choir which meets in the Autumn term to prepare for the Carol Service.

The Thanksgiving Service is the School’s opportunity to pause for reflection. The service is a formal occasion, giving thanks in remembering the founders and past Edwardians and dedicating ourselves to serve in the wider community. It is held during a school day. If the occasion is held at a venue away from School, pupils will be transported to the event by bus and KETA transport will operate from the venue. Transport is provided for students who need to return to School.


School Chaplain

Mr Paul Robinson is the School Chaplain. He organises Christian acts of worship for the School to mark significant moments in the School’s life. The Commemoration Room is available for Morning prayers (Christian) before School on a Thursday, for Quiet Time (an opportunity for private, personal reflection) on Thursday lunchtime, and for Muslim Prayers on Friday lunchtimes.

School Council

The School Council meets regularly to discuss issues raised by students and staff. It consists of two pupil representatives from each year group, elected by the pupil body, and is chaired by a senior member of staff.


Sex and Relationship Education

In the Lower and Upper School the formal teaching of Sex and Relationship education takes place in Junior Science, Biology, PSHE, the Wellbeing programme and Religious Studies and through the courses provided by the School Nurse. Such teaching is presented in an objective, balanced and sensitive manner. Inevitably aspects of sex education arise in various other subject areas (such as English, History or Drama); when this happens, they are addressed in a thoughtful, sensitive manner by members of staff using their professional judgement and common sense. Pupils are generally, but not exclusively, taught in mixed groups. In the Sixth Form, topics concerning sex and relationship education are included in the Open Forum programme.

Details on the topics covered are noted in the School’s Sex Education and Relationships Policy which can be found here.


Sports Day

This event is usually held on an afternoon in June. This is a House event which takes place at the Wilton Road main School site. Parents are welcome to attend and information is provided prior to the event.


Sports Fixtures

Regular inter school fixtures are played on Saturdays throughout the year and pupils are expected to be available to play if selected. All details relating specifically to sports fixtures can be found here. Updates relating to KES sport can also be found on the sport twitter feed, Sport@KES_Sport. Home matches are played either at School or at our playing fields at Wellington Sports Ground in Stoneham Lane. Parents are encouraged to watch and support the teams and are always welcome to take tea after the matches. Members of staff running the teams will set up cancellation procedures for the pupils in the case of bad weather.


Some items of stationery can be purchased from the School Library.

Supervision of Pupils

Teaching staff are vigilant as they move about the School and they deal with any issues that arise. A formal staff duty rota exists for the supervision of pupils before and after School and also at break and lunchtimes.

Detentions after School and on a Saturday morning are supervised by teaching staff.

A senior member of staff is on duty each afternoon from 17:00 (16:30 on Fridays) until 18:30. This member of staff supervises the late buses and carries the duty phone so that parents can contact him/her in the case of an emergency. The duty rota is published on the Head’s noticeboard.

Lower Sixth students are assigned to duties at lunch and break to assist staff.

Any member of staff responsible for an activity or trip that finishes after the late buses supervises pupils until they are collected.

Teaching Sets and Forms

Allocations to teaching sets and forms are made on academic criteria by the Deputy Head (Academic) in consultation with other senior staff. It is only in exceptional circumstances that requests for particular placements can be considered, and parents must understand that the nature of academic options may make this difficult or impossible. Parents must ensure the School is aware of any such considerations as early as possible.


The staff in the Main Office are happy for pupils to use the telephone to contact parents.

Important Numbers:

Main Office (Switch Board) 023 8070 4561

Registrar 023 8079 9216

Head’s PA 023 8079 9204

Bursar’s PA 023 8079 9208

Director of Operations (KETA) 023 8079 9232

Accounts 023 8079 9207

School Nurse 023 8079 9213


Trips and Visits

During the course of the year, the School runs a large variety of residential trips. Many of these run annually but we also have some exciting one-off trips to offer. Further information and details about individual trips can be found here.

Please note that pupils will need to be members of the School at the time of the trip so those pupils intending to leave King Edward’s at the end of the Fifth Year would not be eligible after they have left the School.

Any enquiries about trips and visits should be addressed to Mr D Kent, Assistant Head (Co-curriculum).


Visitor or Parent Behaviour Expectations Policy

We aim to treat our pupils, parents and visitors courteously at all times and expect our pupils, parents and visitors to treat our staff in a similarly respectful manner. We take very seriously any threatening, abusive or violent behaviour directed towards any of our staff. Any form of discrimination, derogatory comments or offensive language will not be tolerated.

If a visitor or parent’s behaviour is abusive or otherwise unacceptable he or she will be warned to stop their behaviour. We have a duty of care to our staff and pupils and if the poor behaviour persists we may exercise our right to have parents or visitors removed from the premises.

A parent who fails to treat our staff or property with respect may be forbidden from access to the premises or, in certain circumstances under the terms of the Parent Contract (clause 8.13), will be required to remove his or her child from the School. The School will act with procedural fairness in all such cases, and shall have regard to the interests of the pupil and parents as well as those of the School.